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Hays County Commissioners Meeting Agenda – Tuesday, May 3, 2016


Commissioners Court –May 3, 2016 NOTICE OF A MEETING OF THE

COMMISSIONERS COURT OF HAYS COUNTY, TEXAS

 

This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 3rd day of May, 2016, in the Hays County Courthouse, Room 301, San Marcos, Texas.  An Open Meeting will be held

concerning the following subjects:

CALL TO ORDER INVOCATION

PLEDGE OF ALLEGIANCE Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag ROLL CALL

 

    PRESENTATIONS & PROCLAMATIONS
1 3-4 Adopt a proclamation declaring May 15, 2016 as Peace Officers Memorial Day and May 15-21, 2016 as National Police Week. COBB
2 5-6 Presentation of Hays County Service Awards. COBB/BAEN
3 7 Presentation by the Tree Folks. COBB

 

 

At

PUBLIC COMMENTS

this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.

NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS.

     
   

A Com

CONSENT ITEMS

The following may be acted upon in one motion.

missioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4 8 Approve payments of county invoices. HERZOG
5 9-14 Approve Commissioners Court Minutes of April 26, 2016. COBB/GONZALEZ
6 15-17 Authorize payment of $540.00 to Mike Vasil for the vehicle light package for Constable 2 in which no purchase order was obtained and amend the budget accordingly. JONES/KOHLER
7 18-65 Approve specifications for RFP 2016-P10 Consultant for Group Benefit Plan and authorize Purchasing to solicit for proposal and advertise. INGALSBE/MAIORKA/BAEN
 

8

 

66-70

Authorize the County Judge to execute a Memorandum of Understanding (MOU) for additional funding through the U.S. Marshals Service for Sheriff’s Office overtime reimbursements and amend the budget accordingly. COBB/CUTLER
9 71 Amend the Juvenile Probation Office operating budget for additional travel funds related to the Special Needs Diversionary Program. COBB/WILLIAMS
10 72-74 Approve Utility Permits. COBB/BORCHERDING
11 75 Authorize the County Clerk’s Office to purchase a new laptop for use in the County Court at Law courtrooms and amend the budget accordingly. COBB/GONZALEZ
12 76 Amend the Constable Precinct 1 operating budget for upgrades needed on a M5300 System Dual Control Radio package for a transferred vehicle. INGALSBE/PETERSON
13 77 Authorize the County Judge to execute the 2016 Humana Plan amendments. COBB/BAEN
14 78-84 Authorize the purchase of Autodesk AutoCAD Civil 3D, authorize the Director of Transportation to sign the Autodesk order form, and amend the budget accordingly. COBB/BORCHERDING
     
    ACTION ITEMS
     
    ROADS
 

15

 

85-92

Authorize the County Judge to execute a Supplemental Agreement No. 2 to the Professional Services Agreement with Cobb Fendley & Associates, Inc. for Utility Coordination Services in Hays County, increasing the Compensation Cap by $111,460.20 from $612,997.14 to

$724,457.34. JONES

     
    SUBDIVISIONS
 

16

 

93

Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of 2.0 acres in the William H Van Horn Survey located off of Hunter Road in Precinct 3.

CONLEY/HAIRELL

 



 

 

17

 

94-97

SUB-453 Amended Shadow Creek Phase 4, Section 1B (8 lots). Discussion and possible action to approve final plat; accept Construction Bond No. K09324768 for the construction of street and drainage improvements in the amount of $1,404,731.98. JONES/HAIRELL
 

18

 

98-100

SUB-444 Shadow Creek Phase 6, Section 1 (107 lots). Discussion and possible action to approve final plat; accept Construction Bond No. K09324768 for the construction of street and drainage improvements in the amount of $1,404,731.98. JONES/HAIRELL

 

    MISCELLANEOUS
 

19

 

101-105

Discussion and possible action to authorize the Sheriff’s Office to accept the Scope of Work (SOW) from TDIndustries for Kitchen Drain Line repairs at the Jail Facility and amend the budget accordingly. COBB/CUTLER
20 106 Review and discussion of the Hays County 2015 Flooding Events After Action Report.

COBB/SMITH

 

21

 

107-113

Discussion and possible action to authorize the County Judge to execute an Assessment and Collection Agreement between Hays County and the Crosswinds Municipal Utility District, related to the assessment and collection of property taxes under Chapter 6 of the Property Tax Code. COBB/CARAWAY

 

EXECUTIVE SESSIONS

The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

 

22

 

114

Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along RM12 in Pct 3. Possible action to follow in open court. CONLEY
 

23

 

115

Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property located near FM150 in Precinct 4. Possible action to follow in Open Court.

WHISENANT

 

24

 

116

Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 150. Possible action to follow in open court. JONES/WHISENANT

 

STANDING AGENDA ITEMS

The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

25 Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County. Possible action may follow. COBB/CUTLER
26 Discussion and possible action related to the burn ban and/or disaster declaration. COBB/CHAMBERS
27 Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. COBB
ADJOURNMENT

Posted by 5:00 o’clock P.M. on the 29th day of April, 2016

 

COMMISSIONERS COURT, HAYS COUNTY, TEXAS


 

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