Planning an event? 5 Tips to make it more captivating

Staff Reports

Event planners often have a difficult time coming up with new ideas for every gathering each year. It may feel like there are only so many options available to make events exciting and captivating. However, new decorations, activities, and party favors are constantly being revitalized for more exhilarating parties. Consider using these five tips to make an upcoming event more thrilling for every attendee.

Follow a theme

Choosing a theme for a party has unlimited benefits for both the guests and the planner. By choosing a theme, a fun dress code can be set encouraging guests to step out of their comfort zones. Send themed emails or letters as event reminders. Decorate tables, chairs and eating areas with themed centerpieces, utensils, and pillows.

There are many themes to choose from including futuristic worlds to certain decades in time. The best theme should be easy to follow and appropriate for those attending the event. Children often require different themes than adults and will follow costume rules differently.

Use novel decorations

An event will only be as good as its chosen decorations. Choosing a theme gives an event planner plenty of opportunities to decorate. Every inch of an event can have pictures, snacks, objects, games, and more that are connected to the theme. Rest areas can be set up with specific theme-related props.

Planners can welcome guests to the event with themed signs or even with an inflatable tube man. The best way to prepare for an event is to have an established tone and custom and decorate accordingly. Guests should be pleasantly surprised by the decorations and activities they find. Take some time to research the chosen theme to find new and exciting event options.

Give guests interactivity options

Games are often only included at children’s events, but every event can benefit from more interaction opportunities. Give guests a photo booth or photo areas to make fun and memorable images they can post on their social media. Hand out scavenger hunts or riddles that encourage guests to fully explore the event and search decorations for hidden clues.

Play games that draw guests into interacting with each other and starting amazing conversations. Icebreaker games don’t have to be awkward and uncomfortable when they’re themed and exciting. Guests are sure to have more fun when they’re comfortable and interested in their surroundings and the event itself.

Stage a contest

Many events are planned with at least a loose itinerary in place. A concert is a great way to use time and energy before segueing into a calmer activity. Contests encourage guests to participate in groups in trivia, board games, art contests and more to determine the winner.

Igniting guests’ competitive spirits encourages friendliness and informality between people who may not know each other well. It also opens the door for an unlimited amount of comedy and laughs. There are sure to be many guests on either side of the competitive scale and watching how they interact and try to win will entertain everyone. Prizes can be offered to the winner or top few who were closest to succeeding.

Book a live performance

Live performances can be used as either the centerpiece of an event or a consistent underlying source of pleasant music or commentary. Event planners can hire musicians, comedians or magicians to entertain guests. In this current modern age where digital concerts and performances are popular and accessible, having the opportunity to witness a live performance is unique and exhilarating.

A small band ensemble can play light music during a peaceful dinner or the main show can be planned to entertain everyone at a scheduled time. Live performances let guests interact with interesting and potentially high-value entertainers who can talk back and have a conversation with them.

Conclusion

Event planners should feel confident in how they’ve planned their parties and gatherings. There are many options available for decorations, entertainment and food that can make every event exciting and new to its guests. While planning an event for the future, don’t be afraid of running out of unique ideas. Every event can be fun and special to its guests with the proper preparation and care when designing the theme and itinerary.